More than 120 academic and non-academic officials will act in a network of sensors to evaluate with participation, realism and objectivity the institutional progress in its strategic development plan and the commitments derived from the previous accreditation. On this occasion, ULS will innovate in the forms of participation, including work on subcommittees or as a key informant.
With the objective of strengthening a culture of comprehensive quality management, renewing its institutional accreditation and, eventually, improving it, the University of La Serena (ULS) made official on May 17, the way in which the Process of Self-assessment 2019, highlighting that on this occasion there will be innovations in the spaces and forms of participation.
The first modality of participation will be through subcommittees that, organized in the 4 areas to which ULS is presented (Institutional Management, Undergraduate Teaching, Research and Link with the Environment), will act as a network of sensors to detect strengths, weaknesses and opportunities for improvement. “It is a network of people and talents that will act as sensors that will help us take the pulse of a series of key processes in the quality of the University, through the collection and analysis of institutional data and the perceptions of academic officials. and non-academics, students, graduates, employers and partners,” explained Rector Dr. Nibaldo Avilés, in the speech with which he sealed the beginning of this important process and in which, symbolically, the members of the subcommittees committed , before the university community and the Rector himself, to successfully carry out the mission of delivering, on November 30, 2019, the first draft of the chapter of each area, to give way to the construction of the ULS Institutional Self-Assessment Report, whose delivery to CNA is projected for the end of March 2020.
To ensure that the Self-Evaluation is carried out as planned and with conditions to successfully complete the mission, the Rector Avilés has entrusted the institutional coordination of the Process to the Academic Vice-Rector, Dr. Alejandra Torrejón Vergara, whose role will be to safeguard the approach. systemic of the tasks that self-evaluation demands, favoring the conditions so that the community feels called to participate.
Work of the Subcommittees
The work will be carried out through 4 subcommittees from the areas of Institutional Management, Undergraduate Teaching, Research and Link with the Environment, headed, respectively, by the Academic Vice-Rector, Dr. Alejandra Torrejón; the Vice-Rector for Economic and Administrative Affairs, Dr. Armando Mansilla; the Vice-Rector for Research and Postgraduate Studies, Dr. Eduardo Notte; and the Director of Liaison with the Environment and Extension, Mg. Carlos Varas.
Each subcommittee is made up, in the first instance, of approximately 30 academic and non-academic officials, who will meet weekly to respond to the trust that Rector Avilés has placed in them to conduct the critical analysis of the area, based on processes of data collection, measurement, analysis and weighting.
Regarding this process, Rector Avilés indicated that “we have chosen to carry out the Self-Evaluation report on a participatory process, in accordance with the demands imposed on us by facing, for the first time, an accreditation process classified as a Complex University. I trust that this network of people who will act as sensors will manage to carry out the task, massively involving the university community and external actors, in the massive consultation on our institutional direction.”
The next plenary meeting, in which the 4 subcommittees meet with the executive team and the Rector, will take place on Wednesday, June 19, in the Plenary Room. Before that date, the subcommittees will have met on 4 occasions, advancing in the review of data, documentation and projecting the way in which they hope to carry out the work of consulting key informants.
Strategic, technological and communication support
The Self-assessment work that the ULS will carry out during 2019 will have professional support from the teams of the Directorate of Strategic Development and Quality (DIDEC), the Center for Informatics and Computing (CICULS) and the Directorate of Strategic Communication (DIRCOM). .
From DIDEC, an online institutional data set was available in a repository prepared by CICULS for the subcommittees. Additionally, a DIDEC professional will be part of each subcommittee, to support the access and/or generation of information. The institutional data repository is available in PHOENIX ULS, in the Analysis Platform. “The subcommittees will find there data and official documentation of the institution, in the format of dashboards, yearbooks, reports, guidelines and other modalities. The objective is to make the search and collection of data more efficient, and to detect in time information needs that can be generated by the DIDEC in collaboration with other units,” explains Dr. César Espíndola, Director of the DIDEC.
CICULS professionals will also participate in the subcommittees, in order to facilitate the use and knowledge of the technological systems that the institution has to support management and decision-making in the 3 university functions: Teaching, Research and Link with the Environment. “As CICULS we can contribute by accompanying the development of skills for the use of the technological supports that the University has and that facilitate management,” says Andrés Moya, Director of CICULS.
For its part, the ULS 2019 Self-Assessment will also have communication support both in the design of the process and in the communication of the concept and the call for the key informant phase. The Director of Strategic Communication, Carola Espinoza, summarizes it as follows: “As it is a participatory process, self-assessment requires incorporating the communication variable, both in its global design and in the actions that allow for the convening of key informants, explaining the meaning and importance of being part of the process and, later, knowing the results of this broad exercise of review of our work.”
In this last sense, Rector Avilés stated, the promotional campaign with which the ULS Self-Assessment was launched, coined the phrase “Your gaze, our best sensor”, appealing to it to be a realistic, objective and participatory process. “A network of sensors that leads us to know exactly what we do well, what is failing and what we can improve.”
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